Monday, November 30, 2009

Cookie Exchange part 1



Each year I host a cookie exchange party. This year will be my 7th year! I must admit there is a bit of selfishness behind the idea....get 10 dozen assorted cookies. It would take me days to accomplish that much variety on my own!

Over the years, my party has become a bit more elaborate then the first year. I have added things like a little party favor and a couple of prizes. I have also refined the "rules of the exchange". But rather than give you information overload, I am going to divide it up into a couple of different posts.

Today's post will cover setting a date, invitations and suggestions on the "rules".

Date
Today, I set the date. (I will actually be hosting two this year. One for the craft group and one for my neighborhood friends.) So to save myself from having to clean my house twice, I am going to do them back to back. I selected December 19th. I selected this date for a reason. This is the last Saturday before Christmas. There for most people will be having get together and parties through the rest of the week and can serve the cookies at these functions or they can save them for Christmas and they will still be fairly fresh.

I know this is a busy day, but the party only usually lasts an hour, at the most. I host it early in the day so as not to conflict with any other evening parties and last minute shopping.

Once I set the date I sent an email to the ladies I plan to invite.

This is the email:
I would like to have a Cookie Exchange party on Dec 19th that is a Saturday @ 1 (please be on time!) I know this is a busy day for most, but the cookie exchange usually goes really quick. If this does not work for the majority of the group I will rethink it.

Here is how it works. In addition to the craft group I am inviting my BFF and my moms BFF. That is 10 cookie makers.
IT IS IMPORTANT THAT YOU GET BACK TO ME ASAP IF YOU DON’T PLAN ON PARTICIPATING SO THAT I CAN FIND AN ALTERNATE FOR YOUR SPOT!

Each person makes 10 dozen Christmas cookie/candy/treat (I will define this in a moment) and brings them with them to my house. If you can’t make it that day but still want to participate, drop your cookies early and I will exchange them for you. But please let me know if this is what you will be doing. In addition you will need to bring a large tray, box, tin to place your cookies in as we exchange them. Planning on using the tray you bring the goodies on does not work as that one is full of cookies. (You will be getting back one dozen of your own.)

Cookies: All cookies/candy/treat MUST be homemade, no store bought allowed. Doctoring up a store bought item (IE: dipping pretzels/candy canes in chocolate) does not count. (Do not confuse this with Kiss cookies, M&M cookies and those awesome Reese Peanut cup cookie tart things) All cookies should be completely cooled before they come to the party.

Serving size: Take in to consideration a serving size. When you make that treat how many do you eat in one serving? A large cello bag full of white chocolate popcorn or muddy buddies does not equal one dozen. If you plan on doing an item like white chocolate popcorn or muddy buddies, then a small cello bag would be considered one item (so you would need 9 dozen small cell bags to equal nine dozen cookies) Also consider the size when cutting items into pieces (IE: Brownies, fudge, etc) If you have questions about what a serving size, please ask in advance. Making a dozen sugar cookies is a lot of work and then being handed 12 small chocolate turtles in exchange is very disappointing.

Quantity: I know that 10 dozen may seem like a lot. Please don’t let this be intimidating. It really is not that bad once you start working on it! And the reward is well worth it! In the past we have done 5 dozen and every one got a half dozen of each, but it you think about it that is only 6 cookies, which is only one per each person in most of our families.

Presentation: Arrange your goodie in a cute, unique and/or fun manner. A prize will be awarded for the best!

* No duplicates are allowed. So let me know early what you want to make.
* Please email me a copy of the recipe that you will be making by Dec 14th.
* Wear your Christmas attire, a prize will be awarded!

I know there is a lot to this, but This will be 7th year hosting a cookie exchange and I have learned as I have gone! Please email me your address so that I can get an invitation out to you.

Thanks! Shilo



I know it is alot of words to process, but the more clear and up front on the "rules" I am the better the swap goes.

So on the To Do list today:
* Set a date and Time
* Send an email or a quick phone call to give each potential attendee a heads up.

Invitation
The one consistent thing through each year is my theme, Gingerbread Men. I love the little guys! My kitchen is all deced out in Gingerbread Men any ways so the theme seemed to fit perfectly. I start introducing the theme in the invites. I wish I had saved one from each year, but I only have the past two years. Here is the one from 2007.
Front:


Back:


I have just begun this years, but will post them as soon as I am done. A e-invite would be cute to do, but I like to have a paper copy too. Every invite I send, birthday party, BBQ, etc. I put a magnet on the back so it can go directly on the fridge of the invitee.


"Rules"

Like I said before, the "rules" have evolved a bit.
But basically they include:
* All cookies must be homemade.
* All cookies need to be completely cooled before the party.
* No husbands/kids
* No duplicates (Who wants to go home with 5 dozen pieces of fudge)
* RSVP, ASAP

I am a big stickler on the RSVP. The earlier I know the sooner I can start looking for a substitute if necessary.

I will never forget the year that one lady made 10 dozen beautiful divinity. They were beautiful and tasted heavenly! And knowing how difficult and fussy divinity is, I can only imagine her thoughts when seeing that one of the other swappers had brought a small stick pretzel, not a large rod, dipped in chocolate. Hence the reason I am a bit picky about what a goodie is.

A great sight for other ideas and "rule" suggestions is www.cookieexchange.com

There are lots of variations out there, so look around and decide what works best for you and your friends. But most important have fun, that is what the holidays are all about!


Up coming posts will include
* Refreshments and beverages
* Decor
* Party Favors
* Contests and Prizes

1 comment:

The American Homemaker said...

I've always wanted to host one of these, but I've just not known if there would be an interest among my friends... I guess I just need to ask around and see LOL